Before a collection makes its way to a researcher’s table in the reading room, archivists take considerable time preparing it: sorting, organizing, describing, and re-housing the material are all parts of archival processing.
Tasked with processing the Rosina Bowers Papers series of the Hamilton Family Papers, I opened two boxes of photographs and papers as one would expect to find them in someone’s home, rather than what you would expect in the stacks of an archive. I had two initial reactions to the yet unprocessed collection. I felt privileged to work with such intimate family items, but overwhelmed. Ordinarily, when processing a collection, an archivist considers the original organization of the collection upon its arrival. So how does one go about processing two boxes of undated, unidentified photographs and personal papers that lack any organization?
The Caley Family Papers in Swem Library’s Special Collections consist of letters and diaries spanning almost seventy years and three generations of Caley female descendants. From the 1940s through the 1960s , all three generations of women lived, with no male presence, under one roof or within close distance of one another in Sierra Madre, California. The Caleys were devoutly religious, middle class white women who maintained extensive correspondence with numerous friends and family members. It appears as though none of them had employment outside the home during the last twenty to thirty years of life. They seem to have supported themselves with rental income and stock dividends.
A popular means of documenting personal interests and life events, the practice of scrapbooking dates back centuries. In contrast to the modern practice of pasting family photographs and vacation mementos onto brightly colored paper, early scrapbooks were often compilations of newspaper clippings, artwork, hand-copied quotes, and letters. In addition to being aesthetically interesting, old scrapbooks provide unique insight on the lives of their creators. What did an individual decide was worthy to keep? How does ephemera reflect personal, local, and national events?
As a graduate assistant in the Special Collections Research Center in Swem Library (Swem SCRC), I have had the opportunity to do a number of exciting things, from exhibit installation to assisting during special events. One of the main things I have done this year, however, is processing collections. Collections come in all shapes and sizes and contain material on a variety of subjects. Many of the collections housed here have to do with the College of William & Mary and Williamsburg. Often, alumni and administrators donate their papers to the College, allowing researchers a hands-on, first person look at the history of William & Mary.